11 Benefits of Investing in a Video Conferencing Software
Investing in video conferencing software is possibly one of the best decisions you can make for your business this year. The importance of face-to-face contact cannot be overstated, but company finance and available time may make travel impossible. Boost your ability to communicate with your clients, supervisors, and partners, with video conferencing software that takes your presentation to the next level.
1. Face-to-Face Contact
In today’s era of modern technology, face-to-face contact is still the most effective way to communicate. Facial expressions contribute 55 percent of the meaning behind what we say, and online students report a more positive effect when viewing lessons that include the instructor’s face.
There is no doubt that even in the modern environment of advanced communications technology, seeing the face of the person you are communicating with is one of the most important elements of effective, positive idea-sharing and synchronization.
2. Body Language
Body language is another highly important attribute of communication that video conferencing can facilitate when members of a group cannot meet in person. If you are trying to close a sale or convey important information, your body language gives listeners valuable clues about your enthusiasm and confidence regarding the subject at hand. Don’t make them fill in the picture for themselves.
Reinforce your message with physical cues that eliminate any doubt about your authority on the topic you are discussing.
3. MULTILINGUAL COMMUNICATION
Another huge benefit of investing in video conferencing software is that it gives you the ability to connect with people who speak other languages. With Zoom interpretation services, for example, it takes only a few clicks to give participants the option to listen in a wide range of different languages.
With the Zoom system, meeting attendees will hear your voice at 20% volume, with a live interpreter delivering your words in the listener’s native tongue at 80% volume (so that they will benefit from hearing your tone). This means that video conferencing can be a key part of your international expansion plans.
4. Screen Sharing
You can combine the power of face-to-face interaction with the ability to share complicated information with everyone involved in a call, using seamless screen-sharing. The right video conferencing software will make it easy for you to show the people in your meeting exactly what you mean, by allowing you to incorporate visuals.
A video conference that integrates screen sharing is like performing a long-distance Power-Point presentation. Make sure everyone is on the same page by giving the additional benefit of distributing information across every channel available.
5. Keep Things Organized With Ultimate Control
Teleconferencing meetings can be one of the most dreaded parts of the day, with confusion about who has the floor to speak, who is asking or answering questions, and who is even present. Video conferencing software can clear everything up by giving organizers complete control over the meeting, and they can make adjustments on the fly.
Users will always have a clear picture of what is going on because they will have the benefit of seeing settings and participants, and they can join online chat conversations between attendees to ask questions.
6. Change Presenters
When you have a team working together for a cause, everyone needs an opportunity to have the focus in order to form a clear message. If participants can only hear presenters, it may be challenging to know who is talking at any given time, and listeners’ attention is at risk of drifting. Keep participants engaged by keeping them in the loop about what is going on and who has the focus at any given moment.
7. Have Private Conversations With Participants
When participants in a video conference have questions for each other but do not want to interrupt the group, they can have side conversations to clear things up without stopping the flow. Allow the people present to make sure they are keeping up by seeking additional information from individuals who can help, rather than making them cut off presentations or wait until the meeting is over.
8. Share Files
Video conferencing software makes it easy to share files with the group as needed, instead of having to separately go to your email, upload the file, and send it to everyone. You can save time, and users will instantly have access to the files you are discussing when you add them to your video conference.
9. Record Sessions
For anyone who missed your session, or anyone who just wants to be able to go back and rewatch for greater retention, video conferencing software allows you to record the entire meeting from start to finish. This way, no one misses a beat, and you always have access to everything that was conveyed in the meeting.
10. Integrate With Your Calendar and Email For Scheduling Ease
When you want to schedule a meeting with a group, all you have to do is put it in your calendar and mark the people you want to invite. Video conferencing software will handle the rest, from inviting attendees and getting RSVPs, to providing access information and follow-up.
11. Control Exactly How You Want Your Meeting to Go
When you use comprehensive video conferencing software, you have the power to keep things running smoothly, as if you were running a meeting in person. Company time and budgets are crunched for travel, and video conferencing is a viable solution that provides many of the same benefits. Some people appreciate the distance between participants and presenters, giving them the chance to hone their skills without the pressure of actually being in the same room as everyone else.
Others appreciate the level of control they have over a meeting, allowing people to ask questions without interrupting, and making it easier to keep people on task. You may want to resist the urge to just mute the guy who talks way too much at every meeting—or at least give him some warning—but you have the ability to avoid interruption and keep things moving when you have control over who’s turn it is to speak. Now if only developers could create a realistic virtual handshake, you would never have to leave your office again.